School Closings and Phone Notifications

Los Angeles Community College District - "Over the past seventy-seven years we've served as educator to more than three million students. Affordable, accessible and practical, the LACCD offers opportunity to all. Our doors are wide open for a diverse student population eager for skills, knowledge and upward mobility. LACCD educates almost three times as many Latino students and nearly four times as many African-American students as all of the University of California campuses combined. Eighty percent of LACCD students are from underserved populations." source: LACCD LACCD uses our voice broadcasting telephone reminder service to contact former students and notify them of upcoming school registration. Calls are also made to students regarding upcoming school events.

Automatic phone notification services and systems are becoming very popular and affordable these days. Instead of relying on word of mouth or publications which are quickly out of date and expensive, automatic phone messaging lets you contact your community instantly! Here are just a few of the benefits and applications for this economical service.

• Report Abscentee Students To Parents
• Contact School Administrators For Volunteers
• Reach Everyone for Special Events
• Communicating Event or Sporting Event Cancellation
• Contacting School Team Members for Meetings and Practices
• Coordinating with School Volunteers
• Notify Students and Parents Of school closings
• Contacting School Board Members For Special Meetings
• Contact Parents Of Missing Or Late Students
• Contacting New Members For Orientation
• Automated School Fund Raising Program
• Enrollment Announcements and Schedules

• Simple School Communication Message - This is a basic call where the phone system dials from a list and plays one standard school message either to an individual or to an answering machine. No agent or volunteer is required to talk with the contacted household member who in turn simply listens to the message. This technique could be useful when you wish to simply provide brief but clear messages and contact as many households as possible with messages such as event cancellations or school closures.



• Announcement Message and Touchphone Responses - This method expands the prior call technique by playing a school message that gives the contacted individual options from which to select. Using touchphone responses such as "Press 1 for...", the choices could include obtaining additional information, leaving a voice message, or simply terminating the call. A different message can be left on an answering machine or the answering machine could be ignored completely. Although more complex than the prior call types, this form of message dialing does not require that an individual from the school be available to handle this call.
  
  
• Notification Message and Call Transfer - This is similar to the prior school announcement technique but with the option to transfer the call to a third party phone number. Again, using touchphone responses the contacted individual can request that the call be transferred to another person or organization. The phone system dials another number and when contact is made with the third party or different phone system, the call is transferred. This is effective when you need to get some form of feedback from the called individual such as a volunteer.

Multi-Use Phone System

Our phone system is far more than a school communication and message broadcasting system. It can accept inbound calls 24 hours a day, with interactive voice response (IVR) capability to route calls throughout a school or synagogue. Inbound IVR programs can be customized, allowing callers to obtain school information by navigating simple, touchphone response menus. Non emergency calling campaigns can likewise be developed for school activities and events. If a school community service requires school volunteers with a particular skill and a volunteer database is maintained with information regarding each volunteer's capabilities, the PACER could call just those individuals with the needed skill or time availability. Plus the PACER has additional features such as call and message recording.

Click to Run Sample Reports

A key feature of our school message call system is the ability to generate real time reports and graphs. This important measuring system helps you observe and control the performance of your phone system with clear and meaningful displays. Graphs and charts of operational statistics let you measure the effectiveness of each dialing campaign. The information contained in each of these reports can be downloaded into a spreadsheet format for individually customized reporting. A sample of the reporting capability of our civil alert system can be seen by clicking on the graphic to your right.

Phone broadcasting can benefit any school or synagogue by:

• Quickly broadcasting clear, concise school communications
• Providing high volume contacts and school notifications
• Extending 24 by 7 hours of school phone answering service
• Automating routine calls thereby freeing school staff to
  concentrate on other duties
• Speeding response times to message recipients
• Expanding call capacity faster and at a lower cost
• Providing multi-lingual support to school members
• Perform non-emergency contacts such as school events

These are just a few applications education phone systems and services:

• Special Athletic Events
• School PTA Meeting Announcements
• Schedule of School Services
• School Emergency Calls
• School Fundraising
• School Closing Announcements
• School Answering Service
• School Event Announcements
• Request For School Volunteers
• Timely School Communications
• School Reminder Service
• 24 x 7 Answering Service
• School Activities
• Voice Mail Messages
• Committee Meetings
• Multiple Call Attempts

Contact Database to learn more about our school phone announcement services and systems.